Executive Assistant to the CEO

Vancouver, BC

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Job Description

Overview:

The Terry Fox Humanitarian Award Program is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to the CEO to ensure efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This role requires a proactive individual who can anticipate the needs of the CEO and work independently to manage various tasks and projects, and includes some need for travel. The ability to act with tact, diplomacy, humility, and integrity should come naturally.

Key Responsibilities:

    • Act as the primary point of contact between the CEO and internal/external stakeholders including politicians and government representatives.
    • Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
    • Assist with special projects and initiatives as directed by the CEO.
    • Prepare and edit correspondence, reports, presentations, and other documents as needed.
    • Plan logistics and organize meetings and events, including preparing agendas, taking minutes, and following up on action items.
    • Conduct research, compile data, and prepare briefing materials for the CEO.
    • Handle confidential information with the highest level of discretion and integrity.
    • Manage communication and correspondence, including email, phone calls, and mail.
    • Maintain a well-organized filing system for both electronic and paper documents.
    • Coordinate expenses and financial reporting.
    • Assist with planning and executing student and alumni events, and stakeholder gatherings.
    • Contribute to the collaborative and multifaceted nature of our organization, assisting the team with various tasks as needed.
    • Occasional travel to select meetings/events with key stakeholders (i.e., AGM and Board meeting(s) and major events).
    • Support the CEO in personal tasks and errands as required.

Qualifications:

    • Bachelor’s degree in Political Science, Business Administration, Management, or a related field preferred.
    • Minimum of 3 years of experience as an Executive Assistant, Chief of Staff (or comparable role) – preferably supporting C-level executives, or Senior Officials.
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication skills.
    • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software in an Apple environment.
    • Ability to work independently and manage multiple priorities in a fast-paced environment.
    • High level of professionalism, discretion, and confidentiality.
    • Strong problem-solving skills and attention to detail.
    • Proactive, resourceful, and able to anticipate the needs of the CEO.
    • Experience working with Federal and Provincial Ministers, Members, Officials, and Lobby Canada an asset.
    • Bilingual proficiency (oral and written), French-English candidates preferred.
    • Access to a personal vehicle and a valid driver’s license will be considered an asset.

Benefits:

    • Salary range: $70,000 to $90,000.
    • Vacation: Three weeks.
    • Work format: Hybrid. The office location is at Simon Fraser University on Burnaby Mountain.
    • Comprehensive health, dental, and vision insurance.
    • Health Spending Account.
    • Professional development opportunities.
    • A meaningful, collaborative, and inclusive work experience.

At the Terry Fox Humanitarian Award Program, diversity is at the heart of who we are. We actively cultivate an inclusive and equitable workplace, valuing the unique perspectives of individuals irrespective of race, ethnicity, gender, sexual orientation, age, religion, ability, or socio-economic background. Our commitment extends beyond recruitment, fostering ongoing education and awareness to ensure a thriving environment for all. We welcome applicants from diverse backgrounds, as we believe in building an organization that not only embraces diversity but actively supports and empowers everyone. The Terry Fox Humanitarian Award Program is an equal opportunity employer, and if you need accommodations during the application or interview process, please contact us.

 

Application Deadline & How to Apply:

We are accepting rolling applications until the position is filled.

If you wish to apply, please submit your cover letter and résumé as one PDF and include “Executive Assistant to the CEO” in the subject line.

 

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