Document Management Technician (Canada Summer Jobs)

Burnaby, B.C. 

Our Story: The Terry Fox Humanitarian Award Program was established in 1982 in honour of Terry Fox, one of Canada’s most beloved heroes. In his lifetime, Terry captured the hearts of Canadians across the expansive country. To this day, he is widely recognized all over the world for his extraordinary sense of purpose and the ideals of courage, determination, and altruism. The Terry Fox Humanitarian Award Program was created to commemorate Terry’s remarkable life and his contributions to cancer research and awareness. Through Sports Canada and Canadian Heritage, the Government of Canada generously laid the foundation for our scholarships through two endowments of $5 million in 1982, and another $10 million in 2006. The endowments are an investment in Canadians, inspiring young humanitarians to seek the high ideals exemplified by Terry Fox.

After 43 years, the vision of the Terry Fox Humanitarian Award Program is being reimagined, making it an exciting time to join the organization. Solving global problems, enabling humanitarian youth by providing a transformative experience, and honouring and advancing the humanitarian legacy of Terry Fox – one of Canada’s most recognized heroes – by encouraging Canadians to emulate his courage and determination to improve the lives of others, is at the heart of what we do.

Job Description: 

Reporting to the Program Manager, the Document Management Technician will assist in archiving hundreds of files and images that contain historical alumni information. This role will be responsible for scanning, organizing, and indexing physical documents, performing data entry and assisting in maintaining both digital and physical file management systems. This work will contribute to the ongoing development and evaluation of program archives.

Position Details: 

    • Start date: June 3, 2026
    • Job length: 8 weeks
    • Expected hours: 30-40 hours per week
    • Wage: $20/hour
    • Hybrid work with 2-4 days in office per week. The office location is at Simon Fraser University on Burnaby Mountain

Key Responsibilities: 

    • Archiving and digitizing of physical files

    • Compile statistics and reports on activities within records management services

    • Label, prepare and transfer information files according to established naming conventions

    • Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information

    • Perform data entry and assist in maintaining digital and physical file management systems

    • Contribute to the development of document inventories and improvement of file management systems

    • Other office duties as required

We are interested in applicants who have: 

    • Superior attention to detail
    • Excellent communication skills – both verbal and written, with advanced writing skills and a solid command of the English language (and French preferred)
    • Demonstrated ability to deliver on deadlines with project management experience to prioritize workload
    • Proficiency in Microsoft Office, including MS Excel, and basic file management systems
    • Experience with scanning and digitizing records
    • Excellent judgment and decision-making skills, tactful, and capable of weighing and prioritizing responsibilities on a day-to-day basis
    • Highly professional conduct and appearance, and acts with integrity and kindness
    • Self-directed, enjoy working on own and as part of a hybrid team

This job is funded by the Canada Summer Jobs grants. Candidates must be between 15 and 30 years of age and legally entitled to work in Canada.

At the Terry Fox Humanitarian Award Program, diversity is at the heart of who we are. We actively cultivate an inclusive and equitable workplace, valuing the unique perspectives of individuals irrespective of race, ethnicity, gender, sexual orientation, age, religion, ability, or socio-economic background. Our commitment extends beyond recruitment, fostering ongoing education and awareness to ensure a thriving environment for all. We welcome applicants from diverse backgrounds, as we believe in building an organization that not only embraces diversity but actively supports and empowers everyone. Terry Fox Humanitarian Award Program is an equal opportunity employer, and if you need accommodations during the application or interview process, please contact us.

How to apply: If you wish to apply, please submit your cover letter and résumé as one PDF and include “Document Management Technician” in the subject line.

We encourage applicants to apply as soon as possible as interviews will be scheduled as applications are received.

*Please do not contact us if you are a recruitment agency.

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